Here are some things ACM and Zoom have done to ensure that students' online privacy and safety is respected and protected.
1. Creating accounts for students with their ACM email address.
By limiting online participants to ACM only users, we reduce the risk of external entities "crashing" a meeting.
We pay to create your ACM email account with Google Workspace (formerly Gsuite) for Education - that includes all Google Workspace services, Gmail, Docs, Sheets etc. That means that Google does not own ACM student data, there are no ads, student profiles are not used to create ad profiles for targeting, and Google does not sell school or student data to third parties.
2. Removing Meeting ID from meeting room frame
You may remember Boris Johnson posting a picture of the Cabinet meeting on Zoom with the room ID for all to see. The meeting ID no longer appears in the meeting room frame.
3. Only ACM registered users will be allowed to enter the online classrooms
That's why it's important that you use your ACM email address rather than any personal email address.
4. All meetings will require a password (which may be included in a link for registered users)
5. Zoom requires encryption for all data between Zoom clients and the Cloud.
6. Participants are not allowed to chat privately with anyone except the meeting hosts.
7. The ACM Zoom account is stored on servers in Europe and are subject to the rules of GDPR.
- You can read ACM's GDPR Policy here https://www.acm.ac.uk/policies/
- You can read Zoom's Privacy Policy here https://zoom.us/privacy
8. Participants are notified through both audio and video when the host is recording a meeting through Zoom.
You have the choice to opt in or leave the meeting, and all recordings are subject to the GDPR.
There are also a number of in-meeting tools that meeting hosts and co-hosts can use to enhance security and manage participants in meetings. You can see an overview of these here.